HOA Accounting Software to Elevate your HOA Productivity

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Easily Invoice All of Your UnitsReal-time, Professional, & Accurate HOA Accounting SoftwareProfessional HOA Accounting Reports at Your FingertipsSync Your Bank to PayHOA to Eliminate Manual EntryManage Vendors & Streamline Your Accounts Payable

Say goodbye to the complexity of creating individual invoices for each unit in your association. Our user-friendly HOA invoicing platform makes it simple to bill the entire community or groups of homeowners in just a few clicks. Invoices are tied to homeowners and coded with revenue categories, automating the HOA accounting process and ensuring accuracy. Both the board and homeowners will save time with autopay.Take control of your financial management with our comprehensive suite of features designed to optimize your HOA's financial health. Using our advanced HOA accounting software, you can access up-to-the-minute financial data, ensuring you always have a clear view of your association's books. Say goodbye to guesswork and enjoy the peace of mind that comes with precise financial insights at your fingertips.Use real-time data and analysis to create a clear path for decision-making and planning. It's time to elevate your financial insights and effortlessly take control of your finances.Say goodbye to the tedious task of manual data entry, as our bank integration ensures your financial transactions are automatically captured and recorded accurately into your HOA accounting software.Take control of your association's payables with our comprehensive HOA management software. Streamline the entire process by accepting vendor invoices via email to be automatically scanned and uploaded into PayHOA. Then, use workflows to request and automate approvals and set up online payments to vendors to complete the task.

Recurring and One-time InvoicesCash or Accrual Accounting40+ Reports Available in PDF or ExcelConnect to 15,000+ BanksAutomated Payment Sync

Create recurring monthly, quarterly, bi-annual, and annual dues, invoices, or one-offs for simple charges.Choose between cash- or accrual-based accounting to align with your financial preferences and needs.Build comprehensive HOA accounting report packets that include the data and reports you actually use. Each packet has custom branding, a cover sheet, and a table of contents. You'll look like a pro, and the board will appreciate it!Connect to a network of over 15,000 banks to effortlessly import transaction data and access real-time bank balances.Enjoy automatic synchronization of vendor payments with our HOA accounting software, ensuring real-time financial accuracy.

Automated Past Due RemindersAutomated Bank ReconciliationGenerate Cash or Accrual Financial StatementsAutomate Transaction CodingCentralized Vendor Document Repository

Eliminate the need to chase homeowners for payments with automated reminders to ensure timely payments.Streamline the reconciliation process by automatically matching bank transactions with your ledger.Easily manage your community with cash or accrual accounting. No accounting background is needed.Use preset rules to intelligently categorize and code transactions, reducing manual data entry and saving time.Store essential documents like invoices, insurance certificates, contracts, and more for each vendor in a centralized repository, consolidating document management.

Secure Payment ProcessingAutomated Accounts PayableBank Reconciliation with no Manual EntryPayable Email Notifications

Enjoy peace of mind by accepting payments through our Level 1 PCI-Compliant payment processor.Simplify the accounts payable process with automated HOA accounting software, ensuring accurate and timely payments.Simplify the bank reconciliation process with automated matching and eliminate the need for manual data entry or adjustment.Our payable email notifications are designed to keep you ahead of your payables and ensure nothing falls through the cracks.

Auto-reconcile Online Payments to Your GLCustomizable Chart of AccountsAutomatic Payment CodingPay Vendors Online

Eliminate manual data entry, reduce errors, and save time for seamless financial management.Build a custom chart of accounts to fit your needs, or use our built-in, free template.Enjoy the convenience of automated coding for homeowner and vendor payments, ensuring accurate and efficient financial record-keeping.Put away the checkbook and pay your vendors with just a few clicks.

Automatic Late Fees & Early Payment Discounts

Never worry about manually reviewing invoices and payments to figure out where to apply late fees. PayHOA gives you the convenience of automated late fees based on your chosen schedule and lets you automate early payment discounts to incentivize prompt payments. From one-time late fees to compounding interest and everything in between, our system can handle it.

Autopay

Put your accounts receivable on autopilot with autopay. Homeowners can enjoy the convenience of streamlined payment processing, guaranteeing they never miss a payment due date again. Board members can kick their feet back and watch the payments roll in automatically.

Seamless Email & Mail Delivery

Invoices are automatically emailed to homeowners based on the schedule you provide. Additionally, you can send USPS direct mail, allowing you to reach homeowners how they prefer.

Multiple Payment Options for Homeowners

Providing various online options ensures timely payments. Homeowners can pay via ACH and credit or debit card. Rest assured, our secure payment system adheres to the Level 1 PCI compliance standards and processes payments through Stripe.com.

Bank Transaction Import

Connect seamlessly with your bank to import transactions directly into your HOA accounting ledger.

Real-time Reporting

Produce a budget, general ledger, profit and loss, budget vs actual, or one of our other 40+ built-in accounting reports.

Interactive Financial Statements

Our user-friendly dashboard offers instant access to your cash flow data. We leverage key metrics to generate comprehensive reports, shedding light on your income sources and expenditure patterns.

1120-H & 1099 Tax Filing

Keep IRS compliance under control by easily preparing and filing necessary tax forms, including 1120H and 1099 filings.

Rules for HOA Accounting

Effortlessly streamline your accounting process with clear, tagged entries indicating rule-based categorization.

Simple Budget Replication

Create a budget once and automatically replicate data from year to year.

Customizable Chart of Accounts

Customize your chart of accounts to align with your unique financial structure and goals, or use one of our free templates.

Export Data in PDF or Excel

Export budget data conveniently in PDF or Excel formats for easy sharing and analysis.

Smart Budget Analysis

Easily compare budgeted figures to actuals and assess budget performance with intuitive reports, tools, and visuals.

Advanced Integration with Alliance Association Bank

Take your HOA accounting software to the next level with our direct integration with Alliance Association Bank, enhancing your financial capabilities and efficiency.

Integrated Check Images & Bank Statements

View check images and access bank statements conveniently within your PayHOA account.

Direct API Connection for Accuracy

Ensure precision with a direct API connection that guarantees accurate transaction data.

Free Lockbox Payment Processing

Lockbox provides a PO BOX for your owners to mail check payments. Those checks are scanned, deposited electronically and coded automatically. Lockbox eliminates the need for you to open envelopes, record payments, make bank deposits, and code the revenue.

Internal Funds Transfer

Simplify financial management by transferring funds between various accounts directly within the PayHOA platform.

Multiple Payment Methods

Payments are automatically sent to vendors based on their preferred payment method. If vendors are outside our network, we’ll handle reaching out to establish their payment preference. If a vendor can’t be reached, a check will automatically be mailed.

OCR Invoice Reading

Simplify invoice handling with an inbox that utilizes OCR scanning technology. Vendors can email the association invoices, which can be seamlessly scanned into PayHOA for swift approval.

1099 Generation & Filing

Generate and file 1099 forms for all your vendors, simplifying tax compliance.

Custom Payment Approval Workflows

Create personalized payment approval workflows based on the vendor and payment amount for tailored control and oversight.

Frequently Asked Questions

Can we send out bulk invoices or do I have to do them one-by-one?

Yes! You can send an invoice to the entire community with just a few clicks. You can also use our tags feature to create groups for invoicing purposes. Our goal with invoicing is to make it as simple as possible to send and track invoices.

How much does it cost for owners to pay online?

Can we add automatic late fees to invoices?

Can we mail invoices through PayHOA?

Can people still pay by check?

Does PayHOA offer a lockbox service?

How long does it take to process online payments?

Do we need to get a different bank account to accept online payments?

Can a person who owns more than one unit pay for all of them at the same time?

Do homeowners have a portal to see their account history?

What accounting reports does PayHOA offer?

PayHOA offers over 30 accounting reports. Some of the go-to reports include: general ledger, budget, balance sheet, budget vs actual, profit and loss, aging of accounts, delinquent accounts, bank reconciliation, expenses by vendor and many more. You can create professional-looking, custom report packets to fit your needs as well.

Can we do a bank reconciliation on PayHOA?

Does PayHOA offer a balance sheet?

Can the system be used for both cash and accrual based accounting?

Can I customize my chart of accounts?

Can I add codes to my chart of accounts?

Can I import my bank transactions into PayHOA?

Does PayHOA have options for filing 1099s for vendors?

Does PayHOA offer report packets for board meetings?

Will PayHOA sync with my bank to automatically pull the transactions ledger?

Can we split transactions into multiple chart of account categories?

Is PayHOA a viable option for replacing my Quickbooks account?

Will we need to use an external software to do full accounting or will PayHOA work as a standalone accounting solution?

Can we do a journal entry on PayHOA?

Will we be able to produce end of the year reports on PayHOA?

Can we give my bookkeeper or CPA access to my PayHOA account?

My fiscal year is July-June, can I update that in PayHOA?

Can we track the association credit card or other liabilities in PayHOA?

Can assets outside of bank accounts be added and tracked in PayHOA?

We don’t have anyone on our Board trained in accounting. Does PayHOA offer a service that can help us?

What accounting reports does PayHOA offer?

Can we track a budget on PayHOA?

Does PayHOA produce a budget vs actual report?

Can we give read-only access to certain owners and board members?

Can we share the budget and reports with the entire HOA?

Can we add our own chart of accounts?

Does the budget have filters for different time periods like month, quarter, year, etc?

Can we create a membership directory?

Do we have to recreate my budget every year?

Is my bank data secure?

Yes! PayHOA is level-one PCI compliant and uses 256 bit encryption for our website. We do not store any bank account information for the association or its homeowners on our servers.