Community management software that scales with your portfolio.
Every association under one login, books that reconcile automatically, board reports with your name on them, and Gable for the questions every community sends your way.
- $0.55 per unit a month ($275 minimum)
- No credit card required
- Free data import for every community
- Cancel anytime
4.7 stars from 1,000+ reviews on G2 and Capterra · 6,000+ communities
A management company’s portfolio in PayHOA: five communities with units, dues collected, and open requests. The manager opens the community switcher, types “Oak”, and jumps into Oak Hollow Estates without logging in again. Gable notes that three requests came in overnight and replies are drafted from Oak Hollow’s own CC&Rs.
Grow the portfolio, not the headcount.
Management companies name hiring (65%) and board expectations (59%) as their biggest pressures, and 44% now run 11 or more communities per manager.¹ PayHOA takes the repeat work off each one.
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Before
A login, a bookmark, and a spreadsheet per associationWith PayHOAOne login and a universal search across every community
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Before
Every new community adds hours of reconcilingWith PayHOABank transactions sync automatically and reconciliation is built in, so the next contract doesn’t need the next hire
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Before
Boards emailing for updates between meetingsWith PayHOABoard members log in and see what you allow: reports, budgets, requests
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Before
The same board and homeowner questions, all day longWith PayHOABoards and homeowners find answers in their portal, and Gable drafts replies from each community’s own documents
¹ Foundation for Community Association Research, 2026 Management Company Benchmarking Trends Report, August 2026 (115 executives).
Built for managing many associations at once.
Less repeat work for your team and more visibility for your boards, across every community you manage.
Close the books for every community, then report with your name on it
Bank transactions sync into each association’s books and reconciliation is built in, so your team closes every community’s month without the manual work. Board packets go out branded with your company’s name.
- Bank sync and reconciliation for each association
- Cash or accrual, 40+ reports
- Branded board packets
The September close for six communities. One after another, each community’s bank transactions sync and reconcile to a zero difference, until all six are closed. One flagged transaction is left for the accountant to review.
Recurring work, handled the same way in every association
Requests, work orders, and violations follow one repeatable process across every community you manage. Each one goes to the right person, boards and homeowners get updates automatically, and nothing slips between properties.
- Custom request forms and approvals
- Work orders tracked with your vendors
- Violation tracking with photos and notices
A maintenance request about a broken streetlight is assigned to a vendor, approved by the community manager and two board members, and the homeowner is notified.
Keep boards and homeowners in the loop
Board members log in and see exactly what you allow, from reports and budgets to open requests. Homeowners get a portal to pay, check balances, and stay informed, so fewer questions land in your inbox.
- Custom permissions for each board member
- An owner portal for every association
- Unlimited board members and homeowners
The manager edits permissions for board member Wade Warren. Budgets, reports, and requests are switched on as read-only, documents get write access, and the change is saved.
Every association in one place
Each association keeps its own account, books, and documents. Your team moves between them with universal search, so the next community doesn’t mean another system to learn.
- One login for every association
- Universal search across communities
- Unlimited staff, each with the right permissions
A management company’s portfolio in PayHOA, with each community’s units, dues collected, and what needs attention. The manager opens the community switcher, searches for “Oak”, and moves into Oak Hollow Estates and its new requests from the same login.
An assistant that knows every community you manage.
Every community has its own CC&Rs, budget, and board. Gable answers from the right ones, drafts replies and next steps, and keeps up with requests, transactions, and more around the clock. Nothing it drafts goes out until your team approves it.
- Answers any question, citing that community’s documents
- Takes on tasks like notices, budgets, and board decks
- Customized with your company’s instructions and workflows
In Oak Hollow Estates, a manager asks Gable to draft a reply to an owner who asked why their assessment went up. Gable checks the 2027 budget and the August board minutes and drafts a reply: the monthly assessment rises from $310 to $335 because the board raised the reserve contribution after the reserve study. The draft waits for the manager to review.
Impress new prospects and onboard them fast.
Every new association gets its own account, and our Onboarding Specialists import its units, owners, and starting balances for free. Your team and the associations you serve are up and running in days.
- Free data import for every community you add
- Chat, email, phone, and screenshare support for your staff
- A knowledge base your boards can use too
Adding a new community, Birchwood Commons: 96 units and owners are imported, starting balances load, the operating and reserve bank accounts connect, the CC&Rs and bylaws are uploaded, and the board and homeowners are invited.
Management companies growing on PayHOA
Your HOA Community Management quadrupled its portfolio on PayHOA.
“We’ve made training videos to onboard our new HOA boards, and they hardly ever have questions. PayHOA is super intuitive.”
Tim PlunkettCEO, Your HOA Community Management
- 60+ HOAsmanaged from Greenfield, Indiana
- 4×the communities it manages, in seven years on PayHOA
- 9 days a monthfor bank reconciliation and account reports, a job that took two full-time people
Per-unit pricing. Every feature included.
$0.55 per unit, per month, with a $275 monthly minimum. No setup fees and no long-term contracts.
- Unlimited homeowners and admins
- Unlimited texts, emails, and calls
- Bank sync and 40+ reports
- Free onboarding and data import
- Free US-based support
- Gable AI switched on, first 3 months free
Management company rate
$275/month
$275 monthly minimum. Same price monthly or yearly.
Gable AI: free for 3 months, then +$135/moOn by default. You can turn it off from your subscription page.
No credit card required · See add-ons and convenience fees
Questions management companies ask
Want to walk through your portfolio with us? Our team is happy to help.
Talk to our team$0.55 per unit, per month, with a $275 monthly minimum. Every feature is included, with no setup fees. Gable AI comes switched on and is free for your first 3 months, then costs $0.27 per unit a month, billed with your plan. See the pricing page for details and homeowner payment fees.
Yes. Each property has its own account, with its own books, bank connections, documents, and homeowners. You reach all of them with a single login and move between them with a universal search.
Yes. Custom permissions let you choose, module by module, what each board member can read or change, so boards get transparency without extra calls to your team.
Yes. Create custom, branded report packets for each association and share them with its board.
Our Onboarding Specialists import each community’s units, owners, starting balances, and custom fields at no cost, and help your team get set up. Most communities are fully running in a few days.
Letters, replies, and ledger changes wait for your team’s approval. See the Gable page for how Autopilot and homeowner chat work.
Hands-on onboarding, plus our US-based team by chat, email, phone, and 1-on-1 screenshare (Monday–Friday, 9 AM–5 PM ET), and a full knowledge base.
