Incident Report

What is an incident report for an HOA?

An incident report for an HOA provides details regarding an accident resulting in personal injury or property damage on common property in a community governed by a homeowners association. It may also be used to provide details regarding a perceived or proven violation of the HOA’s regulations. Such reports may be used to support insurance claims, to initiate or to defend against legal actions, or to inform HOA board actions. If law enforcement or rescue agencies are called to respond to an incident, their report may either supersede or supplement the HOA incident report. Many HOAs provide members with incident report templates and other frequently used forms on their websites.

Why is an HOA incident report important?

An HOA incident report serves several functions:

• By stating on the incident report template that the HOA board will only respond to allegations of violations of specific HOA rules and regulations, the board can minimize its involvement in petty disputes or those that must be answered by a higher authority such as a regulating agency or court.
• The incident report can establish a pattern of repeated violations or unfounded allegations by a community member and thus guide HOA board disciplinary action against either kind of misbehavior.
• In the case of accidents that involve injury or property damage, an HOA incident report can provide information needed for insurance claims or for the initiation of or the defense against a court action on behalf of the HOA.

How can you use “HOA incident report” in a sentence?

An HOA incident report can be vital in either minimizing disputes or responding appropriately to incidents of different kinds.