New communities, set up right and handed off clean.

You build the homes. PayHOA gives you the software to stand up each new HOA, run it through the developer-control period, and hand it to homeowners with clean books and complete records. You stay in control the whole way, with clear pricing and no long-term management contract.

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4.7 stars from 1,000+ reviews on G2 and Capterra · 6,000+ communities

A PayHOA unit page for Lot 12 at 14 Aspen Way in Aspen Meadows HOA, still owned by the builder, Cedar Ridge Homes LLC. At the first closing, an admin opens Change Unit Ownership, chooses Reset Unit Balance, picks the buyers, Jordan and Casey Hayes, and starts the change of ownership. PayHOA confirms that ownership was changed, and the Hayes family is now listed as the owners.

One platform, end to end

Software that lasts as long as the community you built

Your construction and warranty teams handle the build. PayHOA picks up when the association is set up and stays with it through the handoff to homeowners and into long-term operations. One system for setup, transition, and everyday governance, so the community you launch keeps running smoothly long after the last sale closes.

Construction & warrantyHandled by your team

  1. HOA setup

    You stand up the association: units and owners, budgets and assessments, accounting, and homeowner portals, ready on day one.

    1

  2. Ownership transition

    The handoff from developer control to a homeowner board, with complete records and nothing lost in the move.

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  3. Board-led operations

    Homeowners run the association on the same software, with no migration and no starting over.

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  4. Ongoing & long-term

    Accounting, payments, communication, and reporting that keep the community stable for years.

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Built for builders

Modern software, built for the way builders work

A new association shouldn’t start life in spreadsheets, paper checks, and a folder of PDFs. PayHOA gives builders and developers one system to launch the HOA, run it cleanly as a developer-controlled HOA, and hand it off to homeowners ready to go. Here’s what matters most when you’re standing up a new community.

Before move-in

Set up the new HOA before move-in

Configure the association ahead of the first homeowner closing, so it runs cleanly from day one instead of being pieced together after owners arrive.

  • Import every lot and its owner from one spreadsheet
  • A Quick Start checklist for bank, balances, and invites
  • A dedicated Onboarding Specialist to help you set it up
Support & onboarding

The Quick Start checklist for a new community, Aspen Meadows HOA. The admin opens Add Units and Owners and imports a spreadsheet of 148 lots, with the builder's closing email as the owner of each unsold lot. PayHOA starts the import, and the checklist marks units and owners as added.

Healthy finances from the first closing

Bill only the lots that have closed, on a recurring schedule, with the association’s books in its own PayHOA account from day one. Budgets and reports are ready for the first owners who ask.

Invoicing & accounting

Keep new homeowners in the loop

Invite each buyer to the owner portal at closing, then send construction updates, pool openings, and road closures by email, text, or phone call.

Communication

Run the day-to-day without the drag

Give homeowners one hub to submit requests and manage their accounts, enforce CC&Rs consistently, and keep governing documents organized and ready to hand off.

Requests & violations
The handoff

A clean HOA transition from the developer

When control passes to a homeowner board, financial records, documents, and owner data carry forward intact on the same system. No teardown, no lost history, no starting over.

  • Give the new board admin access, and turn your team’s off
  • Read and write permissions for each module
  • Every invoice, payment, document, and request stays put
Permissions & security

The Permissions settings for Aspen Meadows HOA. On Owner Permissions, the builder turns on admin status for two homeowners on the new board, Maria Chen and Ava Brooks. On Team Member Permissions, the builder's own team member, Chris Doyle, is deleted from the association. Everything else stays with the association.

Real stories, real results

What your homeowners will inherit

After turnover, the board keeps running the association on PayHOA. Here’s how homeowner boards across the country already do it.

“The time and money saved is difficult to state… because it’s so massive.”

Steve ChandlerWest Springs HOA · 109 units

Read West Springs’ story
“As easy as it is to use, and as powerful as the integrations are, the thing that is most delightful is that with every single person I’ve interacted with — email, phone, whatever — the PayHOA culture shines through. The customer comes first.”

Rich Stern, ReddenwoodRich SternReddenwood Maintenance Corporation

Richmond, Virginia, at dusk Richmond, VA · 87 homes Sussex Square A board of mostly retirees moved the community off paper checks, and 80% of owners now pay electronically. Read the story Big Bear Lake, California, from above Big Bear Lake, CA · 12 homes Knickerbocker Ridge No paid staff and many weekend owners. PayHOA keeps everyone paying and informed from wherever they live. Read the story
“I wouldn’t be doing this job without PayHOA.”

Vannoy Park TownhomesSelf-managed HOA

Pricing for builders and developers

Clear pricing for every community you launch

Each association is priced by its number of units, with every feature included. No long-term contract, and nothing to renegotiate when the board takes over.

  • Unlimited homeowners and admins
  • Unlimited texts, emails, and calls
  • Bank sync and 40+ reports
  • Free onboarding and data import
  • Free US-based support
  • Gable AI switched on, first 3 months free

Plan for 1–25 units

$49/month

Billed $588 once a year.

Gable AI: free for 3 months, then +$24.50/moOn by default. You can turn it off from your subscription page.

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No credit card required · See add-ons and convenience fees

Questions builders and developers ask

Planning a new community? Our US-based team can walk you through setup before the first closing.

Talk to our team

Yes. You can set up the association before the first closing: units and owners, budgets and assessments, accounting, and homeowner portals, all ready when the first homeowner moves in. An Onboarding Specialist helps you get started.

Yes. When you create invoices, you choose which units to bill, as a one-time or recurring charge. When a lot closes, Change Unit Ownership moves the unit to its buyer, and you choose whether to keep or reset the unit’s balance.

The association stays on PayHOA. Its financial records, documents, and owner data are already there, so the new board runs it on the same system with no migration and no lost history. You give board members admin access and remove your team’s, and our support team helps the new board get up to speed.

Both. PayHOA is software you run yourselves, with clear pricing and no long-term management contract. If you’d rather not keep the books, PayHOA Bookkeeping Services is a paid add-on, from $199 a month, that assigns a dedicated bookkeeper to code transactions, reconcile accounts, and prepare a monthly report packet.

Yes. Each community gets its own PayHOA account with its own books, documents, and owners, and you switch between them from the same login.

No. PayHOA is the software that runs the association from setup onward. For the legal formation of the HOA and for warranty coordination, bring in partners and legal counsel who specialize in that work.

Yes. The 30-day free trial includes every feature and doesn’t need a credit card, so your team can set up a community and see how it works first.