Manage vendors and streamline your HOA accounts payable.
Get vendor invoices in by email or upload, send them to the right approvers, and pay by ACH, a check PayHOA mails for you, or one you print.
- From $49/mo, every feature included
- No credit card required
- Free data import
- Cancel anytime
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The Payables page in PayHOA for Maple Ridge HOA. A landscaping invoice arrives in the payables inbox. The treasurer creates a payable from the attachment, and the vendor, dates, invoice number and amount fill in from the invoice. The treasurer sends it for approval with a mailed check as the payment method. Two board members approve it, and the mailed check is scheduled.
What’s included
From the invoice to the posted payment, in one place.
A payables inbox
Vendors email invoices straight to PayHOA, or you upload them yourself.
Approvals by amount
The right people sign off on every bill, based on its amount.
Pay vendors your way
Pay by ACH, a check PayHOA mails for you, or one you print.
Vendor records in one place
Contracts, insurance certificates, and payment history for every vendor, in one spot.
Invoices in, however they arrive.
Vendors email invoices to your association’s payables inbox, and PayHOA fills in the details for you. You can also upload them yourself.
Approval rules that match your bylaws
Decide who signs off on bills above each amount. Approvers get notified, and payment goes out once every approval is in.
Pay vendors your way.
Pay vendors set up for ACH straight from your verified Treasury balance,12 have PayHOA print and mail a check, or print one yourself. Mailed checks come with USPS tracking, so you always know where a payment stands.
Every vendor’s history in one place.
Keep contracts, insurance certificates, and payment history together, and file 1099s at year-end in a few clicks.
Gable in Payables & Vendors
Gable, your community’s AI assistant, knows your vendors and bills. Ask where the money went, or hand it bids to compare. Nothing is paid or sent until you approve it.
See what Gable does- Answers
“Which vendor invoices are past due?”
- Answers
“Which vendors did we pay the most this year?”
- Tasks
“Compare these 5 roofing quotes for the clubhouse and give me a PDF that shows which one is best and why.”
Questions about Payables & Vendors
Something else on your mind? Our US-based team is happy to walk you through it.
Talk to our teamYes. Choose your approvers and set how many approvals a bill needs above each invoice amount. Approvers get an email, approve or deny in PayHOA, and the payment is scheduled once every approval is in.
Vendors email invoices to your association’s payables address, and PayHOA reads each invoice when you create the payable from it. You can also upload invoices yourself and enter the details. Each payable goes through your approval rules and is paid on the date you choose.
About 2 days to print and another 6–10 days to reach the vendor, and you can follow it with USPS tracking.
Yes. Print checks from PayHOA in QuickBooks-compatible voucher or standard (3 per page) formats.
Yes. Every payment is tracked by vendor, and you can e-file 1099-NEC and 1099-MISC forms for your 1099-eligible vendors from PayHOA for $15 per form.
Yes. Each vendor has its own documents tab for contracts, proposals, insurance certificates and anything else you keep on file.
Yes. Run Expenses by Vendor, Vendor Balance Summary and Detail, and Vendor Aging of Accounts, among others.
Disclosures
- 1
PayHOA partners with Stripe Payments Company (opens in a new tab) for money transmission services and account services with funds held at Fifth Third Bank N.A., Member FDIC. ↩
- 2
PayHOA is a financial technology company, not a bank or a money transmitter. ↩
