HOA bookkeeping services with a dedicated expert, right inside PayHOA.
Your bookkeeper codes your transactions, reconciles your bank accounts, and delivers the board’s report packet every month, all in the PayHOA account you already use. The board can see every transaction and report along the way.
- Starting at $199/mo
- See your price in a minute
4.7 stars from 1,000+ reviews on G2 and Capterra · 6,000+ communities
The Bookkeeping page in PayHOA for Maple Ridge HOA, with the association’s bookkeeper, its bank statements and its financial documents. The treasurer uploads the operating account’s September statement, which was due, and PayHOA confirms the upload. Later, the bookkeeper’s September financial report appears under Financial reports, marked New, and an email tells the board it’s ready.
HOA accounting services from a dedicated bookkeeper, with the books right in your PayHOA account.
A PayHOA bookkeeper takes on the monthly work, and the books stay in your account.
A dedicated bookkeeper.
Your community gets its own bookkeeper, with a direct email and phone number and a link to schedule calls as needed.
Accurate books.
Every transaction is coded to your chart of accounts, and your bank accounts are reconciled every month. If something looks unusual, your bookkeeper clarifies any questions they have.
Full transparency.
Your books live in your PayHOA account, so the board can see any transaction or report, anytime. No requests or meetings needed.
Reports the board can count on.
Balance sheet, profit and loss, budget vs. actual, and more, delivered to your PayHOA account every month.
Tax filings handled.
Our contracted CPA can file your 1120-H return, federal and state, for $399, and vendor 1099s e-file right from PayHOA for $15 a form.
Steady through board turnover.
When board seats change, the books and the bookkeeper stay put, so a new treasurer starts with someone who already knows the association.
Enroll with a short questionnaire
Getting started takes a few minutes, right in PayHOA. Tell us how your association keeps its books, and your bookkeeper takes it from there. Behind on past months? We’ll quote the catch-up work before it starts.
Bank statements in a few clicks, or none at all
Upload your bank statement right in PayHOA. We’ll even send you a reminder if you forget.
Bank with Western Alliance Bank, and your statements sync on their own, so there’s nothing to send.
Recurring report packets
Give the board a clear picture every month, with the balance sheet, profit and loss, budget vs. actual, and accounts aging in one packet. Want something else included? Just ask your bookkeeper.
Calculate your price
Enter a few details about your community to see what bookkeeping costs each month.
Estimated monthly price
From$199/month
- Up to 100 units$199
- 1 bank accountIncluded
- Cash basis accountingIncluded
- Up to 50 transactions a monthIncluded
Enter your number of units to see your price.
$199/month
- Base price1–100 units
- $199
- Additional bank accounts
- Accrual accounting
- +$50
- Additional transactions
- Total monthly price
- $199
Already on PayHOA? Enroll under Other Tools › Bookkeeping.
Custom pricing
For more than 500 units, we price your community individually. Tell us about it and we’ll put together a quote.
Contact us for a quoteThis is an estimate for the bookkeeping service; PayHOA confirms your price when you enroll. Bookkeeping has a one-year commitment, and your PayHOA plan is billed separately.
Included with bookkeeping
- Dedicated bookkeeper
- Onboarding and setup
- Monthly and yearly statements
- General ledger postings
- Monthly accuracy checks
- Discrepancy resolution
- Budget preparation
- Owner invoice setup
Gable, alongside your bookkeeper
Gable, your community’s AI assistant, works right alongside your bookkeeper. Between packets, ask how the year is going, or have it help with just about anything else in PayHOA, from invoices to homeowner communication and more, all for your review.
See what Gable does- Answers
“Analyze our year-to-date finances and compare them to industry benchmarks.”
- Answers
“Did I forget to invoice any units for 2026 dues?”
- Tasks
“Use our 2026 actuals to build the 2027 budget. Include CPI increases and flag anything that doesn’t line up with best practices.”
Questions about Bookkeeping Services
Something else on your mind? Our US-based team is happy to walk you through it.
Talk to our teamBookkeeping starts at $199 a month for up to 100 units. The base price steps up with your unit count, and extra bank accounts, accrual accounting and more than 50 transactions a month each add to it. Use the calculator on this page for an estimate; communities with more than 500 units get a custom quote. Tax filings and catch-up work for past months are priced separately.
Yes. Bookkeeping needs a one-year commitment, because most of your bookkeeper’s setup work happens in the first months. The full terms, including the fee for canceling in the first year, are shown before you submit your enrollment.
They code your transactions to your chart of accounts, reconcile your bank accounts, post general ledger entries, check the data for accuracy and sort out discrepancies, then deliver your report packet. Paying vendors isn’t part of the service: your association still approves and sends its own payments. Want more than the books handled? See hybrid community management.
The month after the period they cover: if you start in October, your October reports come in November. Choose monthly and yearly reports, or add quarterly ones too. PayHOA emails your admins when each report is ready, and every report stays on the Bookkeeping page to download.
Upload a statement for each bank account on the Bookkeeping page, as a PDF or CSV. If a statement is missing, you get a reminder email with a link to upload it. Accounts at Western Alliance Bank sync on their own, so there’s nothing to upload for them.
Yes. When you enroll, describe the months or years you need and the records you have. Backdated reports cost extra, and your bookkeeper sends a quote for your approval before starting.
Tax filing is an optional add-on. PayHOA’s contracted CPA can prepare and file your 1120-H from $399, and full 1120 filing starts at $995. Your 1099s can be e-filed from PayHOA for $15 per form.
Yes. During onboarding, your bookkeeper can set up your chart of accounts, enter starting balances, upload your budget and set up recurring invoices for your owners, using the dates, amounts and late fees you give them.
