Invoice every unit and collect HOA dues online.
Easily bill the whole community or a tagged group, with every invoice coded to a revenue category. Homeowners can pay by ACH or card, or set up autopay. Online payments post to your books on their own.
- From $49/mo, every feature included
- No credit card required
- Free data import
- Cancel anytime
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The Invoices page in PayHOA for Maple Ridge HOA. The treasurer creates the Q4 2026 assessment for all 128 units, with a late fee after 15 days, and submits it. The invoices go out, and payments arrive by autopay, ACH and card while the collected amount climbs. After the due date passes, a late fee is added to one unpaid invoice.
What’s included
Dues, fees and one-off charges, from the invoice to the ledger.
Recurring and one-time invoices
Schedule monthly, quarterly, semi-annual, or annual dues, or send a one-time invoice for things like special assessments.
Automatic payment reminders
Turn on payment reminders and homeowners get an email before a charge is due or a late fee applies, so the board spends less time chasing payments.
Payments processed by Stripe
Our HOA payment software runs on Stripe, a PCI DSS Level 1 certified payment processor, so homeowners can pay by ACH or card.
Payments post to your books
Online payments for invoices are recorded in your general ledger, so there’s no manual entry.
Late fees and early payment discounts on your schedule
Set a late fee on any charge, and PayHOA adds it on the date you choose. The invoice shows homeowners when it applies, so there are no surprises. You can also reward early payers with an automatic discount.
Autopay for homeowners who’d rather not think about it
Homeowners turn on autopay once, and new charges are paid automatically from then on. Every enrolled invoice carries an Autopay tag, so the board knows who’s covered.
Invoices by email, or in the mail
Invoices go out by email on the date you choose. For owners who prefer paper, PayHOA prints and mails them for you, so you skip the printer and the post office.
Every way homeowners want to pay
Homeowners pay by card, ACH, or check. Online payments write to your ledger automatically, with no extra steps.
Bank with Western Alliance Bank and get a free lockbox. Mailed checks are deposited for you and, with automatic import on, recorded in PayHOA too.
Gable in Invoicing & Payments
Gable, your community’s AI assistant, helps you stay on top of dues. Ask it what’s outstanding, or have it draft the invoices it finds missing. Nothing is sent or charged until you approve it.
See what Gable does- Answers
“Did I forget to invoice any units for 2026 dues?”
- Answers
“Which units are more than 60 days past due, and how much do they owe?”
- Tasks
“Create the missing 2026 dues invoices for review.”
Questions about Invoicing & Payments
Something else on your mind? Our US-based team is happy to walk you through it.
Talk to our teamYes. PayHOA’s HOA billing software sends an invoice to every unit in a few clicks, or you can use tags to bill a group of homeowners, like one building or everyone with a boat slip.
Online payments cost $2.45 per ACH (eCheck) payment and 3.5% + $0.50 per card payment. The fees are charged to the association. Your community can absorb these fees or charge homeowners a convenience fee to cover them.
Yes. Add a one-time late fee, a recurring late fee, or simple or compounding interest, and PayHOA applies it on the schedule you set. Early payment discounts work the same way.
Homeowner payments land in your community’s Treasury, a financial account powered by Stripe. From there, the board pays vendors, reimburses homeowners, and moves money to the association’s own accounts.
Yes. Record a check or cash payment on the homeowner’s account and your books update with it. Online payment options stay available to every homeowner, but no one has to use them. Then link the checks to the bank deposit they went into, right on the Transactions page.
Yes, free with a Western Alliance Bank account. Open the account, and PayHOA turns the lockbox on for you. Homeowners mail their checks to a secure P.O. box, your statement coupons get an OCR scanline, and deposited checks come into PayHOA as payments. With automatic import on, PayHOA imports each check the day after it’s deposited and records the deposit in your ledger; otherwise, upload the bank’s CSV and PayHOA credits each homeowner’s account.
Yes. PayHOA prints and mails invoices First Class by USPS, with printing and postage included: from $1.25 per one-page letter, plus $0.10 for the return stub and envelope.
Yes. Homeowners see their charges and payment history, pay online and manage autopay from their owner portal. Owners of more than one unit see and pay for all of them with one login.
