HOA accounting software that keeps your books organized, current, and reconciled.
Bank transactions sync to PayHOA, your rules code them to your chart of accounts, and reconciliation is built in. You’ll always have a clear, up-to-date view of the association’s books, with 40+ reports ready whenever the board asks. No accounting background needed.
- From $49/mo, every feature included
- No credit card required
- Free data import
- Cancel anytime
4.7 stars from 1,000+ reviews on G2 and Capterra · 6,000+ communities
The Transactions page in PayHOA for Maple Ridge HOA. Four new bank transactions wait in For review. Rules assign three of them to categories in the chart of accounts, and a fourth gets a suggested category. The treasurer selects all four and approves them, the For review tab empties, and the operating account’s ledger balance now matches its bank balance.
What’s included
A complete general ledger, set up for how associations keep their books.
Cash or accrual
Pick the accounting method that fits your association, with reports to match.
Bank reconciliation built in
Match your ledger to the bank statement line by line, so you always know your books and your bank agree.
Journal entries and splits
Record adjustments and year-end entries, create a year of monthly entries at once, and split one transaction across several accounts.
Your own chart of accounts
Start from the built-in template, then add, rename and nest accounts, with your own account numbers.
Rules that code transactions for you
Categorize transactions once for regular expenses like your landscaper, and every matching transaction is handled for you from then on.
Monthly bank reconciliation without a spreadsheet
AI bank reconciliation matches transactions for you, and you approve the results. Every finished reconciliation is saved, so the board can see each month’s report.
Journal entries when you need them
Handle adjustments, prepaid dues, and year-end entries without starting from scratch. Copy a past entry, set up recurring ones, or have one drafted for your approval.
A chart of accounts that fits your association
Start with a chart of accounts built for HOAs, then make it yours. Add, rename, and number accounts to match how your association keeps its books, and track credit cards and loans alongside your bank accounts.
Tax season, handled in PayHOA
PayHOA’s contracted CPA can file your association’s 1120-H return, federal and state, for $399. Vendor 1099s e-file right from PayHOA for $15 per form, and recipient copies are mailed for you.
Gable in Accounting
Gable, your community’s AI assistant, helps you keep the books in order. It suggests categories for new transactions, answers accounting questions, and drafts journal entries for you. Nothing posts until you approve it.
See what Gable does- Answers
“I collected 2025 dues that belong in 2026. How do I fix it?”
- Tasks
“Draft the journal entry to move those prepaid dues into 2026.”
- Autopilot
Suggests categories for new bank transactions and leaves them in For review for your approval.
Questions about HOA accounting software
Something else on your mind? Our US-based team is happy to walk you through it.
Talk to our teamMore than 40, including the general ledger, balance sheet, profit and loss, budget vs. actual, aging of accounts, delinquent accounts, bank reconciliation and expenses by vendor. Run them for any date range or fiscal year, save them as PDF or CSV, and bundle them into report packets for the board.
Yes. PayHOA works just as well as condo accounting software. It fits associations of every type and size, from a small HOA to a large condo community, and every plan includes the same accounting features.
Yes. Choose cash or accrual in your organization’s report preferences, and your reports follow that method.
Yes. Start from the built-in template, then add, rename, nest, delete and restore accounts to fit your association. Add your own account numbers as part of each account’s name.
Yes. Connect your bank to bring transactions in automatically, or upload a CSV or Excel file of your statement at any time.
Yes. Journal entries cover monthly adjustments, year-end entries and more, and you can split a single transaction across several accounts in a few clicks.
Yes. PayHOA is complete accounting software made for HOAs and community associations, so you don’t need to keep books anywhere else. QuickBooks is a good product, but it isn’t built around units, owners and assessments.
Yes. Invite them with their own login, and choose read or read-and-write access for each part of your account.
Yes. Set when your fiscal year starts, and run reports for this or last fiscal year, or for a calendar year, whenever you need them.
