Every HOA document, organized and easy to find.
HOA document management that keeps governing documents, minutes, and financials safe in one library, and gets homeowners the files they need without the email requests.
- From $49/mo, every feature included
- No credit card required
- Free data import
- Cancel anytime
4.7 stars from 1,000+ reviews on G2 and Capterra · 6,000+ communities
The Documents page in PayHOA for Maple Ridge HOA. A board member opens the Governing Documents folder, uploads a PDF of the CC&Rs by dropping it into the upload window, opens the new file and ticks Public, so it’s shared with every homeowner in the association.
What’s included
A document library your board and homeowners can both find their way around.
Folders your way
Organize documents the way your board thinks.
Shared with the right people
Every file reaches the homeowners who need it, and private files stay private.
Templates to start from
Get a head start with templates for welcome emails, meetings, elections, and more.
No storage cap
Store as many documents as you need.
Records that file themselves.
Resale documents and amenity agreements save to your library automatically, and board packets in one click, so your records stay complete.
Sharing that stays in your control.
Share files with every homeowner or only the people who need them. New files follow their folder’s settings, so nothing goes out by mistake.
Fewer requests for copies.
Homeowners find documents online in their portal, any time, so your board isn’t emailing out the CC&Rs again.
Your records, kept secure.
Documents are kept in private storage and sent over encrypted connections, so your association’s records stay protected.
Gable in Document Storage
Gable, your community’s AI assistant, searches inside your documents, answers with a link to the source, and helps share or organize files. Nothing is shared or changed until you approve it.
See what Gable does- Answers
“What do our CC&Rs say about fence height in the back yard?”
- Answers
“Which governing documents are missing?”
- Tasks
“Share the approved 2027 budget with all homeowners.”
Questions about HOA document management software
Something else on your mind? Our US-based team is happy to walk you through it.
Talk to our teamNo. Upload as many documents as you need. Each file can be up to 100 MB.
No. Document storage is part of your PayHOA subscription, and adding more documents doesn’t change the price.
PDFs, Word, Excel, CSV and PowerPoint files, text and RTF files, photos (including iPhone HEIC photos) and MP4 or MOV videos.
Your board and anyone you give access to the Documents module see the whole library. Homeowners only see files that are public or shared with their unit. Tick Public to share a file or folder with every homeowner in the association, or share it with the units you choose.
Yes. Create as many folders and subfolders as you need, and drag files and folders to move them. Files you upload to a folder pick up that folder’s sharing.
Yes. New PayHOA accounts come with a folder of resources, including templates for welcome emails, HOA meetings, elections and more.
From the Documents tab in their owner portal. They see the files shared with them, inside any folders you’ve shared too, and can view or download each one.
Governing documents like the CC&Rs and bylaws, meeting minutes, budgets and financial reports, insurance certificates, newsletters and historical records. Board report packets can be saved straight to a folder.
